In the EU the VAT rates can amount to 16 or even 25%! This means a significant additional cost for your company. You can, however, avoid this loss by recovering your EC VAT which in the end will have a beneficial influence on your company’s results.

How can Eneman Brugge NV assist you in recovering the VAT you paid abroad within the scope of your business activities?

•	You inform us about the European countries where you would like to recover VAT and excise duties.
•	We provide you with the necessary official tax forms and powers of attorney for signature, as well as with our general terms and conditions. By means of these powers of attorney you entitle us to act on your behalf, and to fill out and sign the application forms for the recovery.
•	You return these documents to us, including several original “Certificates of Status of Taxable Person” (VAT66-form), your original invoices with the required details, and the data of your bank account.

You can obtain the original “Certificates of Status of Taxable Person” from the local VAT authorities. One original certificate is needed for every country you wish to recover VAT from.

In order to have your invoices accepted by the VAT authorities it is important that you send us correct, complete and original copies. In other words your original invoices must contain the following information:

•	your data in accordance with the Certificate of Status of Taxable Person
•	your address and VAT number
•	the correct address and VAT number of your supplier

The corresponding detail page with a description of the amount, the nature and the delivery date of the delivered goods should be attached to the invoices.

You provide us with all the details concerning your bank account on which you would like to receive the international refund.

•	name and complete address of your bank
•	Sort code (e.g. Barclays = 20-89-14)
•	account number
•	IBAN number
•	Bank SWIFT / BIC code
•	name the account is held in

The application forms for VAT refund can be submitted until 30 June at the latest following the year of your invoices’ issue date. Exceptions are Belgium and the Netherlands where applications for refunds can be submitted for invoices dating from 3 and 5 years ago respectively.

Your invoices and official documents must be sent to us on 31 May at the latest. For Eastern European countries the deadline for sending us your documents is earlier.
It is advisable to send us your invoices every quarter; by doing so the process of recovering your EC VAT will be accelerated.

Eneman Brugge NV carries out all processing and administrative tasks as well as the correspondence required to submit the applications for the VAT refund.

This is done every quarter, semester or year, depending on whether the minimum amounts, as determined by the different VAT authorities, have been reached.

Whenever applications for refund of EC VAT and excise duties have been submitted on your behalf, you will receive a detailed report, containing a summary, per country, of the invoices submitted on your behalf for each referring period.

Depending on the country our applications are accepted within a period ranging from 6 weeks up to a year.

We work according to the NO CURE NO PAY principle. You will only receive our invoice for our services after a successful refund application. We only charge a commission on the amount actually recovered, in other words, our invoice will be sent only after the refund has been approved. Our invoices are payable within 30 days after the invoice date.